Virtual Planning Meeting

 

Registration

Program Chairs (PC) and Local Arrangement Coordinators (LAC) this four-part series is for YOU!
We strongly recommend that you to attend all four parts of the Planning Meeting. 

 

You've never been to a Congress Planning Meeting? There's never been a better time to be a newbie! At this meeting you will discover your role as a new Program Chair (PC) or Local Arrangement Coordinator (LAC) and everything that has been developed to help you plan your association’s conference at Congress. 

You've attended Congress Planning Meetings in the past? This one will be different. We have put together a series of video recordings to explain the Planning Guide content. We will use our live sessions to answer your questions, open up discussions on virtual and hybrid participation at Congress 2021, and provide a deeper dive into the Organizers Portal and logistical aspects of planning Congress 2021. 

ATTENTION PRESIDENTS!  We encourage our Congress participating associations to invite your President to register and attend the program (Part 1 and 2) on Tuesday, September 22, 2020. The program will include information on Congress 2021 Contingency Planning as well as Equity, Diversity, Inclusion and Decolonization (EDID) information. A program not to be missed!

Register Now button

Agenda

Who should attend?

For Part 1 and Part 2 we recommend PC's, LAC's and President's of your association should attend.

For Part 3 and Part 4 we recommend PC's and LAC's participate in these two sessions.

Before you attend

We have put together six video recordings to cover what would have been presented at the in-person Planning Meeting. It is highly recommended that you watch these as they will help you make the most of the meetings on September 22 and 24.

Section 1.0 - 21 min 34 sec
Section 2.0 - 16 min 18 sec
Section 3.0 - 15 min 6 sec
Section 4.0 - 20 min 14 sec
Section 5.0 - 6 min 13 sec
Section 6.0 - TBD
Section 7.0 - 1 min 19 sec

 

Tuesday, September 22, 2020 - watch the recording
Part 1:   9:00 - 10:00 MT | 11:00 - 12:00 ET

 

1. Land Acknowledgement
   -Which Traditional Territory are you participating from? Not sure? Click here to find out.
2. Welcome and presentation of teams
3. Equity, Diversity, Inclusion and Decolonization (EDID) Advisory Committee overview
4. Congress 2021 - Task Force on Contingency Planning overview
5. Questions and Answers for Sections 1 & 2 of the Planning Guide
6. Closing remarks
 
 
Tuesday, September 22, 2020- watch the recording
Part 2:   13:00 - 14:30 MT | 15:00 - 16:30 ET
 
1. Equity, Diversity, Inclusion and Decolonization (EDID) discussion - Input/feedback
2. Contingency Planning discussion - Input/feedback

3. Closing of afternoon session

 
 
 
 Thursday, September 24, 2020 - watch the recording
Part 3:   9:00 - 10:30 MT | 11:00 - 12:30 ET
 
1. Land Acknowledgement
   -Which Traditional Territory are you participating from? Not sure? Click here to find out.
2. Congress Fund applications overview
3. Congress and the University of Alberta Programming overview
4. Questions and Answers for sections 3, 4, 5, 6, & 7 of the Planning Guide
5. Closing remarks
 
 
Thursday, September 24, 2020- watch the recording
Part 4:   13:00 - 14:30 MT | 15:00 - 16:30 ET
 
1. Organizers Portal presentation
2. Tasks and Forms - Fall deadlines
3. University of Alberta - Audio Visual (AV) presentation
4. Virtual tabletop exercise 
    - How to book meeting spaces at Congress?
5. Closing of Virtual Planning Week

Planning Guide

Download your copy of the Planning Guide. New! Familiarize yourself with the content of the Planning Guide, watch the recordings for each section in order to ask questions or provide feedback during the questions and answers sections of the agendas above. The Planning Guide and the recordings are available above in the agenda, and under "Resources".